Every sponsored employee. One roster. Every obligation, on the calendar.
Model the sponsoring company as a first-class entity, not a free-text field on a client record. One roster for every 482, 186, 494, 407 and 400 case, an AU-specific compliance calendar no global platform ships and a self-serve portal corporate HR actually wants to log into.
Southern Cross Manufacturing Pty Ltd
Employees
14
Next expiry
41d
90-day spend
A$122,140
Compliance
86%
Michael Osei
SBS approved
Overview KPI cards, roster row and Ask Harper, one click apart
DHA-regulated
Built around Australia's sponsor obligation regime
5
Subclasses covered - 482, 186, 494, 407, 400
1
Dashboard for HR and the RMA, no separate spreadsheet
A$29/mo
Add-on on Pro, included flat in Enterprise
The Sponsor Portal in twelve pieces.
Everything below is enumerated - one section per pillar - so you can scan the list, jump to what you care about and know exactly what ships.
List view
Roster with expiry, docs and cost per row.
Expiries + cost forecast
90-day cost forecast against renewal calendar.
Custom Kanban
Configurable stages with 6 automation action types.
Reporting suite
Financial, compliance and roster tabs with export.
Harper AI cohort surfaces
Five AI surfaces reading the whole cohort.
Redundancy reduction
Capture employee + corporate data once, reuse everywhere.
Compliance calendar
SAF, AT1/AT2, MSR, monitoring visit, annual return.
Bulk CSV import
Onboard an existing sponsor's whole roster in one upload.
Per-sponsor blueprints
Templates configured once per sponsor, applied automatically.
Search + saved presets
Per-HR-user saved searches across the roster.
Sponsor messaging
Threaded messaging between RMA and HR inside the portal.
Sponsor billing
Billing tab with hidden_from_sponsor toggle per line.
Every roster row tells HR who expires when, at a glance.
Employee, visa subclass and status, next milestone with an ETA, the next expiry - visa or passport, whichever is sooner - with a days-remaining chip, projected renewal cost and document-completeness ring. Family dependants indent under the primary employee, not scattered across separate rows.
Know what expires next and what it will cost to renew.
A rolling 30/60/90-day window aggregates every visa expiry, passport expiry, SBS expiry and corporate document expiry across the sponsor. Each row projects renewal cost from the DHA fee schedule, the Skilling Australians Fund levy, labour market testing and estimated medical and English test costs, so the forecast reconciles with the invoice when it lands.
- 30/60/90-day rolling window across visa, passport and SBS
- Renewal cost projected per employee, not just a due date
- Rolls up SAF levy, DHA fee, medical and English test into one figure
30 days
8
A$47,850
60 days
15
A$81,200
90 days
22
A$122,140
Projected renewal cost, not just a countdown.
Columns you define. Automations you configure. Not a hardcoded status list.
Every incumbent - global mobility platforms included - ships a fixed pipeline. ImmiIQ lets each organisation define its own columns, order, colour and WIP limit, then attach automations to any column: send a checklist, create a task, start an expiry watcher or notify the sponsor, the moment a card moves.
Automation: when a card enters SBS Approved → auto-send checklist to HR and start the 30-day expiry watcher.
A reporting suite that matches the incumbent's shape, with AU specificity built in.
Financial, compliance and roster reports, each exportable to PDF or a signed shareable link. Envoy Global's Core Insight Dashboards 6.0 popularised this three-report shape for global mobility - ImmiIQ ships it natively for AU sponsors, with SAF levy, AT1/AT2 and MSR baked into the compliance report instead of a generic placeholder.
Financial report
Total spend to date, 6/12-month forecast, per-employee breakdown, per-department chargeback.
Export PDFCompliance report
Time-in-stage bottleneck detection, SBS expiry timeline, AT1/AT2 status, MSR snapshot, monitoring history.
Export PDFRoster report
Active sponsored employees by subclass, expiry heatmap out to 24 months, new starters, average time to grant.
Export PDFFive AI surfaces reading the entire cohort, not one case at a time.
Our purpose-built migration AI works across every employee a sponsor has, drafting the documents and reading the corporate filings that a global mobility platform leaves to spreadsheets and inbox threads.
Cohort risk score
Reads the whole roster at once, not one case at a time.
“Michael Osei - risk 72. SBS expires in 41 days and the nomination is still in review.”
Case brief on demand
A 10-point risk assessment for any employee, one click from the roster.
“1. Passport valid past commencement. 2. English test result on file. 3. Salary meets TSMIT...”
SBS / LMT PDF analyst
Upload a corporate document, get the fields extracted and expiry flagged.
“SBS approval #SBS-20481, expires 14 Feb 2027, covers 6 nominated occupations.”
Nomination SOR drafter
Drafts the Statement of Reasons from occupation, salary and LMT evidence.
“The nominated position of Production Engineer requires a genuine need, evidenced by...”
Obligation nudge drafter
Drafts the compliance reminder in the RMA's own tone, ready to send.
“Hi Sarah, a quick reminder that your AT1 training benchmark for FY26 is due in 18 days.”
Capture data once. It propagates everywhere it belongs.
Passport, quals and work history are captured once and reused across every subsequent visa on the same client. Corporate documents like the SBS approval or labour market testing evidence are uploaded once and auto-attach to every eligible employee, inside the expiry window that applies to them.
Employee data, captured once
Passport MRZ, work history and qualifications flow from the first case to every subsequent one on the same client. No re-entry.
Corporate document, uploaded once
SBS approval - PDF
Auto-attached to every eligible employee case inside its applicable-subclass and expiry window.
The surface global mobility platforms don't have.
The Skilling Australians Fund levy, the AT1/AT2 training benchmark, the market salary rate check against TSMIT (currently A$73,150), monitoring visits and the annual sponsor return, all anchored to their due dates on one calendar with automatic reminders. A global platform built for the US or the UK has none of this. VisaTasker documents the obligation; ImmiIQ tracks it, forecasts it and reminds HR before it's due.
SAF levy
AT1 / AT2 training benchmark
MSR check (TSMIT A$73,150)
Monitoring visit
Annual sponsor return
Onboard a whole roster in one CSV or XLSX, not one form at a time.
Upload a spreadsheet of names, dates of birth, passport numbers, positions and salaries. ImmiIQ maps the columns, previews what it found, dedupes by email and creates every client and sponsor link in one dry-run-then-confirm pass.
- Column-mapping preview before anything is created
- Duplicate detection by email, skipped automatically
- Dry run first, confirm to commit
roster_import.xlsx
42 rows detected
A standard 482 blueprint or a blueprint that already knows your sponsor's extras.
Save a blueprint variant per sponsor that pre-loads the standard 482 documents plus that employer's own extras, like a position description template, a salary schedule or a cost centre code. It applies automatically the moment a new employee is attached to that sponsor.
Standard 482 blueprint
Fastflowup Pty Ltd 482 blueprint
Filter the roster the way you actually think about it.
Subclass, nomination status, expiry range, document-completeness threshold, department and cost centre, combined and saved as a preset per HR user. The same filter primitive powers the list view and the Kanban board, so a saved search behaves the same wherever you use it.
A quick question about John's medical shouldn't need an email chain.
HR posts sponsor-wide or per-employee threads straight from the portal. The RMA sees it as a notification and replies from the sponsor detail page. Not shipping this makes a portal feel like a document dump - HR expects to be able to ask, not just download.
Michael Osei · per-employee thread
Sarah Chen, HR
Agent
Every invoice broken into the lines finance actually needs.
HR sees every corporate and per-employee invoice, filterable by date range and exportable for their accountant. Line items break out the DHA fee, the SAF levy, the agent fee, medical and English test, so the numbers reconcile against the P2 forecast instead of arriving as a single opaque total.
Invoice INV-0114 · Michael Osei
PaidReconciles against the A$8,340 forecast from the 90-day expiry window
Every Monday, one email. Every exception, one email.
A Monday 08:00 AEST cron delivers a weekly digest to every HR contact and assigned agent: expiries in the next 30 days, obligations coming due, missing docs and cohort risk changes. The other 11 notification templates fire event-driven so HR and the RMA never find out at the wrong time.
New sponsored employee added
Visa expiry - 90 days out
Visa expiry - 30 days out
Visa expiry - 7 days out (escalation)
Passport expiry inside visa window
SBS approval expiry approaching
AT1 / AT2 training benchmark due
SAF levy payment reminder
MSR check breach (below TSMIT)
Annual sponsor return due
Monitoring visit scheduled
Weekly HR digest (Monday 08:00 AEST)
Every template is per-HR-user opt-out and per-event class opt-out. Nobody ever sees a notification they explicitly turned off.
Give corporate HR a login, not another spreadsheet.
This is what closes the sale: HR gets a portal they can log into themselves, not a promise of an update by email.
1. Magic link
Each HR staffer gets their own email link. Revoking one person never locks out the rest of the team.
2. Six-digit code
A short-lived access code confirms it's them, with per-user session tracking and an individual audit trail.
3. Self-serve roster
Full roster visible by default, upload documents, review expiries, run reports and message the RMA, without an email chain.
Southern Cross HR Portal
Signed in as [email protected]
A global platform gets you halfway. A spreadsheet gets you nowhere.
Envoy Global's Core Insight Dashboards 6.0 is a strong global mobility platform, built for a US or UK-first market. It doesn't know what a SAF levy or an AT1 benchmark is.
Pricing
A$29/mo add-on on Pro. Included in Enterprise.
Turn on the Sponsor Portal from your existing Pro subscription (A$79/mo) for an extra A$29/mo, on the same invoice as everything else. Enterprise plans include it flat, no add-on needed.
Common questions
The Sponsor Portal is case-management software built for RMAs regulated by OMARA, not a substitute for migration advice. Every action stays attributed to the RMA and their firm.
482 TSS, 186 ENS, 494 SESR, 407 Training and 400 STWA, the five subclasses that make up an employer-sponsored caseload in Australia.
Yes. Corporate documents and employee documents accept uploads from either the HR portal or the employee's own client portal, whichever completes the checklist item first.
No. Harper drafts, scores and analyses, but every nomination, SOR and compliance decision is reviewed and signed off by the RMA.
Spouse and children linked through the existing family-link feature appear indented under the sponsored employee, on the roster, the expiries dashboard and the documents list. No separate schema to maintain.
Auto-computed per nomination against the current Skilling Australians Fund schedule and invoice-tracked, so it shows up in both the expiries forecast and the billing tab.
Yes. The billing tab and the financial report both export, so line items reconcile with what your finance team needs for reimbursement or chargeback.
CSV and XLSX bulk import covers onboarding a whole roster today. Direct HRIS connectors for Workday, BambooHR and Rippling are on the roadmap once enough customers need them.
Give your sponsors a portal, not a spreadsheet.
Add the Sponsor Portal to your Pro subscription and give corporate HR self-serve access from day one, or book a demo and see the full roster, calendar and Harper cohort briefing walked through live.