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immiIQ

Trust accounting

Trust accounting you can hand to the auditor.

Numbered receipts, a journal that is never edited and a month that closes with a sign-off, for law firms and migration practices that hold client money.

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Reconciliation workbench

Trust account · 1 to 30 Sep 2026

Bank statement

A$6,400.00Closing balance

  • Deposit M LinUnidentified18 Sep+A$4,400.00

Trust cashbook

A$2,000.00Cashbook balance

  • TR-0017 · Sofia Alvarez12 Sep+A$2,000.00
  • No receipt for 18 SepA$4,400.00 unmatched

Client ledgers

A$2,000.00Total of client ledgers

  • Sofia AlvarezA$2,000.00
  • Mei LinA$0.00

1 unidentified bank line, A$4,400.00. A month cannot close while any remain.

Payment to office · Mei LinAuthority approved · A$5,000.00

Mei's deposit is receipted, the cashbook and her ledger count up and the three columns agree to the cent.

A journal that is never edited. No row is updated or deleted, by anyone.

A receipt takes the next number in sequence and prints with the account, the client, the matter and the method. A mistake is corrected with a reversal that links both ways, a double submit posts once and money leaves only as a payment to office, a refund or a transfer between ledgers.

Never below zero
A client's balance is checked per account and per currency before the row is written.
Never across currencies
Balances, statements and the trial balance are per currency.
Never into a closed month
A backdated entry into a signed-off period is refused at the database.

A month closes only when it reconciles. Zero variance, no unidentified line and a signatory.

Import the bank statement, auto-match its lines by amount and date and match the rest by hand. The report is generated at close, a second signatory is required when you ask for one and the month is stamped on every entry.

Statements for clients and the auditor. Every run recorded with who, when and to whom.

Client statements go by email and to the portal's Trust tab. The account statement, trial balance, month-end and financial-year packs and the audit CSV are a click each. An account closes only at zero and reconciled, never reopens and stays readable for the firm's retention years.

Questions firms ask.

What does trust accounting cost?
It is a A$29/mo add-on at the same price on Pro or Enterprise. An admin adds it in Billing and can try it first for 3 days, once per firm.
Is it built to an inspection standard?
It is built to what an OMARA or Law Society inspection expects. Each rule is enforced on the server in the same transaction as the posting. Each has a test that tries to break it. For a law practice, costs leave trust only against a bill the client was given and only by an authorised trust signatory - with the client's authority or after the objection period the firm sets. The reconciliation deadline and the year-end pack follow the firm's own settings.
Who can see the money?
A member sees only their own clients' money; account-level documents are administrator only. Every posting, read and document checks the firm, the module and the data scope on the server.
How does a client sign a withdrawal authority?
From their portal. Or a second administrator who is not the requester approves it for the firm.

A A$29/mo add-on on Pro or Enterprise.

An admin adds trust accounting in Billing on the firm's existing subscription.

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